HOW TO START A CHAPTER

How to Start a Local Chapter

 

1.  Request material on How to Start a C.O.P.S. Chapter and Chapter Application from the National Chapter Liaison.

 

2.  Complete the Application for Charter and return it to the National Chapter Liaison.  This mailing is known as Packet #1 and must be completed and returned to the National Chapter Liaison within 60 days.

 

3.  The National Chapter Liaison will review the Application for completeness and correctness.

 

4.  A Chapter Application Kit will then be sent to the proposed chapter contact person by the National Chapter Liaison.  This information, referred to as Packet #2, is due back to the National Chapter Liaison within 120 days.  The packet will include:

                A) Guidelines for Bylaws. (Need to be completed by the Chapter)

                B) Articles of Affiliation. (Need to be completed by the Chapter)

                C) SS-4 Form. (Need to be filed by the Chapter with your local IRS)

                D) Form letter of Authorization for Group exemption under section 501(c)(3) of the IRS. (Need to be completed by chapter)

 

5.  When paperwork listed above is completed, copies will be returned to the National Chapter Liaison for review.   The National Chapter Liaison will request the National Board to approve granting the Chapter a charter.

 

6.  Notification of Chapter Charter approval will be via letter from the National Chapter Liaison.

 

7.  C.O.P.S. Chapters may request a National Officer to present the Charter and install Officers.

 

8.  The National Chapter Liaison will forward copies of all forms to the National C.O.P.S. office.  The National Chapter Liaison will notify Legal Counsel to prepare the Articles of Incorporation to be filed with the State in which the Chapter will function.  National C.O.P.S. will pay for the cost of incorporation for its local chapters.

 

9.  C.O.P.S.’ Legal Counsel will forward the Articles of Incorporation to the Chapter contact person and the chapter will be responsible for filing the Articles of Incorporation with the state.  When filing is completed, a copy of the signed, accepted Articles of Incorporation must be sent to the National Chapter Liaison for the files.

 

10.  After the Chapter is chartered, various IRS Determination Letters will be sent to the Chapter.  These letters will authorize the Chapter to state to potential donors that the Chapter is a tax-exempt organization under section 501(c)(3) of the IRS Code.  As such, contributions to your Chapter or to the National Organization are deductible to the fullest extent of the law.

 

11.  You should obtain a copy of IRS Publication #557 which gives additional guidelines as to what is and is not permitted to be done by a tax-exempt organization under Section 501(c)(3).  Your may obtain a copy by contacting the IRS office nearest you.

 

12.  Securing a fidelity bonding for the officers of the local chapter is strongly recommended.

Why do C.O.P.S. chapters exist?

 

Provide other services as appropriate to further the purpose of the chapter and/or the National organization.

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C.O.P.S. National Office

 

Mail:  P.O. Box 3199  --  Camdenton, MO 65020

Physical:  846 Old South 5  --  Camdenton, MO 65020

Phone:  573-346-4911  --  Fax:  573-346-1414

Email:  cops@nationalcops.org

C.O.P.S. is a 501(c)(3) non-profit organization.  C.O.P.S. programs and services are funded by grants and donations.

DISCLOSURE:  If you would like to help our organization by doing a fundraiser using our name, acronym, trademark or logo, or if you are with another organization and want to reference your support of C.O.P.S. in your organization’s materials, please keep the following in mind:  Our organization has developed a proprietary interest in its name, acronym, trademark, use of materials and logo, and all uses of same require our prior approval.  Please submit your proposals or requests in writing to our national office to the attention of:  Concerns of Police Survivors, Inc., P.O. Box 3199, Camdenton, MO 65020.  Any unauthorized use of our name, acronym, trademark, use of materials or logo can result in legal action.  Only our national office can give consent, so please receive permission first. Copyright © 1996 Concerns of Police Survivors, Inc.

 

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